Workshop invoicing
Invoice software for Australian mechanics
Add labour hours, parts and fluids to a professional invoice, include your ABN and GST, and send it before the customer drives out — from your workshop or phone.
Sound familiar?
Writing out job invoices by hand or from memory after a busy day in the workshop
Forgetting to include all the parts or correctly tally labour hours on the invoice
Customers querying or disputing costs because they never received a written breakdown
No clear view of which invoices have been paid and which are still outstanding
What InvoiceSent does for you
Labour and parts on one clear invoice
Add line items for labour hours at your hourly rate, individual parts, oils and fluids. InvoiceSent totals everything and applies GST at the rate you have set.
Product catalogue for common items
Save your standard labour rate, common parts and fluids to your catalogue. Build a full invoice in minutes by selecting from your saved items.
ABN and GST on every invoice
Configure your ABN and 10% GST rate once. Every invoice shows the subtotal, GST amount and total — no manual calculation, no missing fields.
Send at the counter or by email
Generate a payment link the customer can open on their phone at the counter, or email the invoice directly from InvoiceSent. Stripe and PayPal payment links are available on paid plans.
Automated reminders for account customers
For customers on account, set a due date and let InvoiceSent send automatic payment reminders when the invoice becomes overdue.
Full history for repeat customers
Store each customer's record and see all their past invoices in one place. Useful for regular servicing customers and fleet accounts.
See what a professional invoice looks like
Figures below are fictional examples for illustration only.
How it works
Set up your workshop profile
Add your business name, ABN and payment terms. Set the GST rate to 10% and save your labour rate and common parts to the product catalogue.
Build the job invoice
Select the customer, start a new invoice and add labour, parts and fluids from your catalogue. Add free-form line items for anything unusual.
Review before you present it
Check the labour hours, part descriptions and totals. InvoiceSent displays the subtotal, GST and total as you build the invoice.
Send at the counter or email it
Share a payment link for on-the-spot payment, or email the invoice to a fleet manager or account customer with a due date.
Track and follow up
InvoiceSent shows which invoices are paid, unpaid and overdue. Automated reminders follow up account customers without you needing to make the call.
Worth knowing
- InvoiceSent does not integrate with workshop management systems or parts-ordering platforms.
- Roadworthy certificates, compliance documentation and vehicle inspection records are outside InvoiceSent's scope.
- Quote-to-invoice conversion is available on the Pro plan.
Frequently asked questions
Yes. Add individual line items for labour (with hours and rate) and separate items for each part. InvoiceSent calculates the total and applies GST at the rate you have configured.
You can store customer records with contact and billing details. InvoiceSent does not currently include vehicle-specific fields (make, model, registration) — relevant details can be added as a note or description on the invoice.
No. InvoiceSent handles invoicing and client management. It does not integrate with diagnostic tools, job management platforms or parts-ordering systems.
Yes. InvoiceSent can generate a shareable payment link the customer can open on their phone. Stripe and PayPal payment options are available on the Starter and Pro plans.
Set the 10% GST rate in your company profile. InvoiceSent will apply GST to all line items and display the subtotal, GST and total on your invoice automatically.
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